Students walk the cherry blossom-lined path up the hill to Old Main

Billing, repayment and refunds

  1. Admissions & Financial Aid
  2. Undergraduate
  3. Financial aid
  4. Billing, repayment and refunds

Billing statements are going paperless beginning fall 2024.

Students enrolled for summer 2024 can currently view their account activity through their account.

Check Self-Service regularly for account updates and do not hesitate to contact Student Financial Services (accounts@stmartin.edu) with questions. If you have specific questions regarding financial aid, contact the Office of Financial Aid (finaid@stmartin.edu) for assistance.

Beginning mid-July 2024, when fall 2024 billing statements become available, these will all be online through our new Meadow Pay platform.

Students will be able to approve a parent or other person to view and make payments on their behalf.

An email will be sent once that process goes live.

Saint Martin's payment policy and due dates

  • All students must complete a Financial Responsibility Agreement before they can register for class. This agreement is found in Self-Service. For assistance, read the instructions to completing this agreement.
  • All payments and/or arrangements are due one week (five business days) prior to the start of the term or no later than the first day of the semester/term if registration occurs after this deadline to avoid late charges or holds on the account.
  • Balances must be cleared by the end of each semester to register for a new term
  • Financial aid recipients must have all required aid documents submitted to the Office of Financial Aid prior to the start of the semester/term.
  • Payment plans are available for students with accounts in good standing. See payment plan information below.
  • Chapter 33 Post-9/11 VA benefits are not considered financial aid for purposes of calculating the balance due to the institution.

Payment options

Type of payments accepted

Payments may be made by cash, check, money order or traveler's checks either in person in Student Financial Services or by mail.

Credit/debit cards: Visa, MasterCard, Discover and American Express credit card payments are accepted online only through the student³ÉÈ˶¶ÒôSelf-Service Account. Please be aware that a convenience fee applies to payments made by credit/debit card. Credit/debit card payments cannot be accepted in person, by phone, email, mail or fax. Electronic check payment (e-check) option is also available online through the student's Self-Service account. E-check payments are free.

Aid disbursement and refunds

Aid is disbursed and posted to the individual student account after the published add/drop period each semester. Should a student receive funds in excess of their balance, the Student Financial Services Center will issue a refund for the credit due the student or parent depending on the type of funding.

Credit balances are reviewed weekly to determine student refund eligibility. Refunds are processed on a weekly basis for eligible students from a credit report generated from PowerCAMPUS. This ensures timely refunding of any potential Title IV credit balances.

Refunds to students are processed through BankMobile Disbursements, a technology solution, powered by BMTX, Inc. (see information below) or via SMU check depending on the option selected by the student. Students authorizing BMTX, Inc. for their refund but have not set up a preference with BankMobile Disbursements, a technology solution, powered by BMTX, Inc., will have their refund default to an SMU check to avoid delays in receiving an eligible refund.

Refunds to parents are processed by check directly from the University. International student refunds that have not selected a refund preference will have refunds processed by SMU check or wire transfer if information is provided.

Refunds to third party payers are processed by check directly from the University or by EFT based on agreement.

To have your aid disbursed, you must have been awarded aid, not have any holds on your aid, if you are borrowing loans have completed required entrance counseling and signed promissory notes, and are registered for the minimum required credits.

Student refunds with BankMobile Disbursements

³ÉÈ˶¶Òô students may select to have their refund processed with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit the for more information.

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Students must authorize Saint Martin's University to send their ID# and address information to BMTX, Inc. To provide consent, go to your Self Service account and to the Consents & Reports tab. Contact Student Financial Services at accounts@stmartin.edu with any questions. 

Students expecting a credit balance may be eligible for book vouchers or an emergency loan. See below for details.

Military Tuition Assistance schedule for returning unearned TA

(TA return policy only for service members using military tuition assistance)

The Department of Defense requires that schools return any unearned TA funds on a proportional basis through at least the 60% completion portion of the course regardless of the reason for withdrawal. Any unearned funds returned go directly to the military service and not to the service member. Any adjustments to TA funds may leave a balance to the school. This unpaid balance is the responsibility of the student.

Download schedule

Refund percentage based on drop or withdrawal date

Main campus and JBLM or extended learning programs with 16-week sessions from August 26 to December 13:

Date of drop or withdrawal*Percent of tuition charges dropped
Prior to August 26100%
From August 26 to September 2100%
From September 2 to September 1375%
From September 14 to September 2050%
From September 21 to September 2725%
After September 27No charges dropped

* The last day to add a class for the 16-week sessions is September 2. September 6 is the last day to have 100% of tuition charges dropped for these 16-week sessions.

***8-week sessions have a shorter drop period. Contact Student Financial Services if you have questions about drop dates for those sessions.***

Refunds are determined by the date the withdrawal or drop form is received in the records office and not the date it is signed by the student and/or advisor or instructor. Please pay close attention to dates and deadlines.

Financial aid recipients should be aware that changes in your enrollment could affect your aid.

8-week sessions:

Date of drop or withdrawal*Percent of tuition charges dropped
Prior to first day of session100%
From 1 through 8 calendar days100%
From 9 through 12 calendar days50%
From 13 through 16 calendar days25%
After 16 calendar daysNo charges dropped

* The last day to add a class for an 8-week session is the 8th calendar day from the first day of the session. This is also the last day to have 100% of tuition charges dropped for an 8-week class.

7, 8 and 12 week sessions (Sessions Main, 05, 07, 08, 09, STAR)

Date of drop or withdrawal*Percent of tuition charges dropped
Prior to first day of session100%
From 1 through 8 calendar days100%
From 9 through 12 calendar days50%
From 13 through 16 calendar days25%
After 16 calendar daysNo charges dropped

* The last day to add a class for these sessions is the 8th calendar day. The 8th calendar day is also the last day to have 100% of tuition charges dropped for these sessions.  

Tuition adjustments are determined by the date the withdrawal or drop form is received in the records office and not the date it is signed by the student and/or advisor or instructor. Please pay close attention to dates and deadlines. 

Financial aid recipients should be aware that changes in your enrollment could affect your aid.

4 or 6 week sessions (Sessions 01 & 02)

Date of drop or withdrawal*Percent of tuition charges dropped
Prior to and through first day of session100%
From 2 through 7 calendar days50%
From 8 through 14 calendar days25%
After 14 calendar daysNo charges dropped

* The last day to add a class for these sessions is the first day of the session. This day is also the last day to have 100% of tuition charges dropped for these sessions.  

Tuition adjustments are determined by the date the withdrawal or drop form is received in the records office and not the date it is signed by the student and/or advisor or instructor. Please pay close attention to dates and deadlines. 

Financial aid recipients should be aware that changes in your enrollment could affect your aid.

Sessions running less than 4 weeks

Date of drop or withdrawal*Percent of tuition charges dropped
Prior to the first day of session100%
After first day of sessionNo charges dropped

* Classes that meet less than 4 weeks MUST be dropped before the first day of the session to have 100% of charges dropped. After this day, not charges will be dropped.

Tuition adjustments are determined by the date the withdrawal or drop form is received in the records office and not the date it is signed by the student and/or advisor or instructor. Please pay close attention to dates and deadlines. 

Financial aid recipients should be aware that changes in your enrollment could affect your aid.

Main campus and JBLM or extended learning programs with 16-week sessions from January 8 to May 3:

Date of drop or withdrawal* Percent of tuition charges dropped 
Prior to January 8100%
From January 8 to January 19100%
From January 20 to January 2675%
From January 27 to February 250%
From February 3 to February 925%
After September 29No charges dropped 

* The last day to add a class for the 16-week sessions is January 12.  January 19 is the last day to have 100% of tuition charges dropped for these 16-week sessions.  

***8-week sessions have a shorter drop period. Contact Student Financial Services if you have questions about drop dates for those sessions.***

Refunds are determined by the date the withdrawal or drop form is received in the records office and not the date it is signed by the student and/or advisor or instructor. Please pay close attention to dates and deadlines. 

Financial aid recipients should be aware that changes in your enrollment could affect your aid.

Additional information

Payment plans - pay in installments

We know that paying for your education is a big deal and want to make it easy for you. A monthly payment plan is often a positive option for many families in making tuition costs more affordable.

Saint Martin's University is excited to offer students the opportunity to pay in installments using Meadow Pay beginning fall 2024.

Our payment plan is a per semester plan and includes a $50 enrollment fee. Payment plans for fall will be open in July. While we know this is a bit later than usual, we are looking forward to offering you an improved experience.

This payment plan portal will be connected to your SMU student account for more accurate balance information along with a new online payment portal.

Since we are currently in the planning and setup stages, we will be making additional website updates once everything is in place. Emails will be sent out to current students with updated information as it becomes available.

More to come.

Next

Book voucher and emergency loan policy

University book vouchers

Saint Martin's University students, who are expecting credit balances based on their financial aid or outside sponsors, may be eligible for a book voucher  prior to the disbursement of their aid or receipt of outside funding that can be used at the University bookstore on the Lacey campus. Vouchers are available two weeks prior to the start of the semester.  Vouchers can be used online or in person at the University Bookstore.

Students enrolled in online classes or through the University³ÉÈ˶¶Òôextended learning campuses and are expecting a credit balance, may be eligible for a book voucher to be used through the school³ÉÈ˶¶Òôonline bookstore.

Emergency loans

Saint Martin's University students, who are expecting credit balances based on their financial aid or outside sponsors, may be eligible for an emergency loan prior to the disbursement of their aid or receipt of outside funding of up to $500 provided the credit balance is at least $500.  Emergency loans are available the first day of the semester/term for which the student is enrolled. 

Questions? We're here to help!

Student Financial Services

Endorsing the Catholic Benedictine values of faith, reason, service, and community, the Student Financial Services Center supports the mission of Saint Martin's University to empower students in their pursuit of learning and honors their sacredness as individuals as well as their families and our community in an efficient and caring professional manner. Student Financial Services handles tuition/fees and room/board billing and payments, payment plan information, student health insurance and sponsored billing for students using outside sources such as VA benefits, Tuition Assistance, International Sponsors and other sponsoring agencies.